10 Best HR Software for Small Businesses in Nigeria

10 Best HR Software for Small Businesses in Nigeria

Best HR Software for Small Businesses

In any organization, building an exceptional team is paramount to achieving success. HR managers play a vital role in this endeavour, handling tasks such as managing employee data, performance tracking, and payroll administration. This article focuses on HR software for small businesses and why you must have one of these as part of your CFO tech stack.

In today’s fast-paced corporate landscape, where companies continually expand, relying solely on conventional methods no longer suffices. This reliance often results in a shift away from strategic initiatives toward the burden of handling repetitive, low-impact tasks. This scenario can be disheartening. 

But fear not; there is a solution at hand: HR software. HR software for small businesses is designed to streamline an organization’s HR processes. 

If you want to boost efficiency and enhance employee engagement, read on to discover how this software can make a difference and explore some of the top options available. It’s time to free your organization from inefficiencies and pave the way for increased productivity and profitability. 

Why do Small Businesses Need HR Software?

There are numerous reasons why you should consider using HR software, and they include: 

It helps with payroll management  

If you still rely on spreadsheets to manage your payroll and HR processes, you’re squandering time that could be better spent on more strategic endeavours. Rather than tediously entering your employees’ salary information into a spreadsheet every month, there are tools available that can significantly simplify this process.  

When you provide the necessary information, including pay grades, pay schedules, employee allowances, and approval workflows, The software swiftly takes over. Utilizing this data, the tool automates your organization’s payroll, dramatically reducing the time needed to process monthly payroll from several days to just a few minutes. Pade helps its users do just that.  

It monitors employee performance  

HR software can significantly improve performance management in several ways. It automates the tracking of performance data, making it easier to monitor progress and identify areas for growth.  

Moreover, different types of HR software help set clear performance goals and facilitate regular feedback, enhancing communication between employees and managers. It also offers analytics tools for data-driven decision-making and supports individual development plans.  

These tools can also streamline performance reviews, automate scheduling, and integrate with other HR tools for a cohesive approach. Simplifying these processes promotes accountability, fosters continuous improvement, and improves organizational performance. 

It helps with employee information management  

Having an HR platform that serves as a single point of truth for your data greatly benefits your employee’s productivity and your organization’s efficiency. Firstly, it eliminates the need for employees to hunt through various systems or files to access critical HR information, such as payroll details, benefits enrollment, or company policies. This accessibility saves time and reduces frustration, enabling employees to focus on their core responsibilities more effectively.  

Additionally, a centralized HR platform enhances collaboration by ensuring all team members have access to the most up-to-date and accurate information, which is crucial in today’s fast-paced business environment. Furthermore, it streamlines administrative tasks, allowing HR professionals to allocate their time and expertise to strategic initiatives like talent development and employee engagement, ultimately contributing to the organisation’s overall success. 

Essential HR Software Features to Evaluate 

What features should you consider when choosing a new HR software for your small business? Let’s find out.  

Dependable customer support  

Before finalizing the selection of an HR solution, a company should investigate the reliability of its customer support system. One effective approach is to search for the product or manufacturer on popular social media platforms, verify response times, and assess customer feedback. 

Integration capabilities  

Effective HR software should seamlessly integrate with the company’s existing technology ecosystem, encompassing critical systems such as Customer Relationship Management (CRM), Enterprise Resource Planning (ERP), Accounting software, and more. This integration ensures a smooth flow of data and information across various departments, enhancing operational efficiency and decision-making. 

Customization simplicity 

The ability to customize software is integral to digitizing a company’s processes while preserving its existing workflow. A well-designed HR software should exhibit the flexibility to accommodate the unique processes of different companies. 

Consideration of team size 

Team size is a factor that helps determine the most suitable automation tool and level, whether it be software, a web application, a mobile application, or a chatbot. 

 Optimized for data collection and security 

An automated solution should be able to measure, record, generate, and analyze data effectively. The ideal HR solution should also be structured to grant information access permissions exclusively to authorized personnel. 

Employee self-service HR management 

Proficient HR management software empowers employees to manage their records, execute clock-in/out functions, request leave, and even conduct anonymous performance reviews. 

Top 10 HR software for small businesses in Nigeria  

In no particular order, here are 10 HR automation solutions that can help you optimise your HR management processes. 

PeopleHum 

HR Software for Small Businesses - PeopleHum

PeopleHum is an HR platform hosted in the cloud, providing a comprehensive suite of HR management capabilities suitable for businesses of any size. The number of employees determines the pricing structure for PeopleHum. It starts at $5 per employee per month for the basic plan, $8 per employee per month for the standard plan, and $10 per employee per month for the enterprise plan. 

Pros 

  • Efficient handling of recruitment, staff retention, and performance assessment metrics. 
  • Offers a centralized platform for keeping employees informed about commendable work and recognition they receive. 
  • Features a user-friendly interface with an intuitive design. 
  • Provides a range of analytical tools and reporting options, enabling organizations to make well-informed decisions regarding their workforce. 

Cons  

  • Some processes are inadequately developed and lack the progressiveness they should possess. 
  • Limited integration with job boards. 

SeamlessHR  

HR Software for Small Businesses - SeamlessHR

SeamlessHR is a cloud-based enterprise solution that caters to small businesses and large corporations’ human resource needs, accommodating up to 5,000 employees. Its array of offerings positions it as a viable choice for businesses needing an extensive HR department; however, such organizations must designate an administrator to operate the software.  

The pricing structure for SeamlessHR begins with a one-time onboarding and implementation fee, which varies based on team size and selected modules. Furthermore, the client’s recurring monthly payments depend on the chosen subscription plan. Under the Pro subscription plan, companies are charged ₦2,000($4.36) per month per employee, while the Premium subscription plan incurs a monthly cost of ₦3,000($6.95) per employee. 

Pros

  • Features a user-friendly interface with an intuitive design. 
  • Offers a comprehensive suite of HR solutions. 
  • Regularly updates and evolves the platform. 

Cons  

  • It has limited integration options with job boards. 
  • While SeamlessHR has great features, it only accommodates companies with a minimum of 20 employees. 

Cadana

HR Software for Small Businesses - Cadana

Cadana is a payroll and benefits management solution focused on Africa, offering cross-border payroll services to more than 90 countries. Maintaining a local payroll requires a minimum cost of $2 (approximately ₦1,000 or the equivalent in local currency, depending on the African country) per user per month. In contrast, handling cross-border payroll within Africa comes at $15 (about ₦7,000), while for countries outside of Africa, the cost is $30 (roughly ₦14,000). 

Pros  

  • Cadana’s approach only centralizes some day-to-day HR tasks, which can empower individual teams or departments to manage their HR processes efficiently. 
  • The platform is known for its user-friendliness, contributing to a smoother experience for employees and HR staff. 
  • Cadana is well-suited for small teams, with capabilities for as few as three employees. It makes it accessible to startups and small businesses that don’t require extensive HR solutions designed for larger corporations. 
  • Cadana’s proprietary cross-border payments app within the platform is a significant advantage, streamlining cross-border payments and potentially reducing complexity and costs. 
  • The availability of the payments app on Android and iOS platforms offers flexibility and convenience for employees. 

Cons  

  • While decentralising HR tasks is a pro, some organizations may view it as a limitation if they prefer a centralized approach for better oversight and consistency. 
  • Cadana may need more scalability and advanced features for larger organizations with more complex HR requirements. 
  • While integrations with other payment service providers and telecommunications companies are beneficial, they could introduce integration complexities and potential technical challenges. 

Bento

HR Software for Small Businesses - Bento

Bento is a Nigerian payroll software designed to manage salaries, benefits, and statutory obligations for businesses, with additional offerings tailored for individual users. Bento extends its services to Kenya, Ghana, and Rwanda. 

Clients are charged a flat monthly fee of ₦2,000 ($4.63) plus ₦150 ($0.35) per employee, excluding statutory deductions like taxes and pension, which vary depending on the service provider. On People by Bento, companies pay ₦100 ($0.23) per employee per month for full platform access. MyTime installation incurs a one-time cost of ₦20,000 ($46.32) and a monthly fee of ₦5,000 ($11.58). 

Pros  

  • Bento caters to a diverse clientele, including multinational corporations, small businesses, household employees, artisans, and freelancers. 
  • It supports self-service functionality through its web application and mobile app, compatible with Android and iOS platforms. 
  • Bento seamlessly integrates with third-party applications, enhancing its versatility and enabling clients to connect it with their existing tools. 
  • The platform offers customization options to align with specific client requirements. 
  • Bento provides employees with access to loans and salary advances with interest. 

Cons  

  • While the self-service features are advantageous, they pose challenges for non-technologically inclined users who prefer traditional HR processes. 

Human Manager  

HR Software for Small Businesses - Human Manager

Human Manager is an HR software that encompasses a range of functions, including payroll management, time and attendance tracking, employee lending control, and comprehensive payment processing. 

Pros  

  • Human Manager offers a user-friendly interface for efficient payroll management. 
  • The software includes features for precise paid time and attendance calculations. 
  • Human Manager facilitates end-to-end payment processing, enhancing convenience for businesses. 

Cons  

  • The software has experienced potential security breaches in the past. 

Sage Payroll

HR Software for Small Businesses - Sage Payroll

Sage Payroll is payroll software equipped with multiple features for effective payroll management. 

Pros 

  • Sage Payroll is competitively priced, making it a cost-effective choice in the payroll software market. 
  • It boasts user-friendly navigation and an intuitive interface. 
  • Sage Payroll offers a risk-free trial period, allowing users to explore its capabilities without committing to a contract. 

Cons  

  • Limited scalability, which may not suit larger businesses. 
  • Sage HR needs certain HR functions, particularly in the payroll domain. 
  • The standard month-end reports generated by the software often have unattractive formatting and require cleanup. 

PaySpace Africa  

HR Software for Small Businesses - PaySpace Africa

PaySpace Africa is an award-winning, cloud-based payroll and human capital management software that offers various features for managing payroll processes and HR tasks. The pricing option includes a Free trial and a Subscription plan. 

Pros 

  • PaySpace Africa is a cloud-based software, which means you can access it from anywhere, anytime, and on any device 
  • The software is designed to be always compliant with local tax and labour laws 
  • PaySpace Africa offers innovative features such as employee self-service, leave management, and performance management 

Cons  

  • Some users have reported slow response times and lack of prompt assistance 
  • Some users have reported difficulty finding tutorials or documentation to help them use the software 

Workpay  

HR Software for Small Businesses - Workpay

Workpay is an HR and payroll software serving SMEs, startups, non-profit organizations, and remote teams throughout Africa. 

Pros  

  • Streamlines HR processes and empowers employees with self-service functions. 
  • Includes time tracking and payroll management features. 
  • Offers payroll services for remote teams, ideal for businesses with dispersed workforces. 
  • Facilitates salary payments in various African local currencies. 
  • Provides additional financial services like investment accounts and insurance. 
  • Allows for real-time report downloads. 

Cons  

  • Absence of negative feedback about the software. 

Zoho People 

HR Software for Small Businesses - Zoho People

Zoho People is a cloud-based human resources management system that helps businesses manage their employees from recruitment to retirement. It offers a wide range of features, including employee onboarding, time tracking, payroll, benefits management, and performance management.

Pros 

  • Affordable: Zoho People is a very affordable HR solution, especially for small businesses.
  • Easy to use: Zoho People is very easy to use, even for non-technical users.
  • Feature-rich: Zoho People offers a wide range of features that can meet the needs of businesses of all sizes.
  • Scalable: Zoho People is scalable, so businesses can easily add users and features as they grow.
  • Secure: Zoho People is secure and compliant with industry regulations.

Cons  

  • Not as customizable as some other HR solutions: Zoho People is not as customizable as some other HR solutions, such as Workday and SAP SuccessFactors.
  • Limited integrations: Zoho People has limited integrations with other business software, such as CRM and accounting software.
  • Customer support can be slow: Zoho People’s customer support can be slow to respond, especially during peak times.
  • Not as user-friendly as some other HR solutions: Zoho People can be a bit clunky and difficult to use for some users.
  • Can be difficult to set up: Zoho People can be difficult to set up, especially for businesses with a lot of employees.

PrimePay 

HR Software for Small Businesses - PrimePay

PrimePay is a payroll software equipped with multiple features for effective payroll management. Here are the advantages and disadvantages of PrimePay based on available search results: 

Pros  

  • PrimePay boasts an uncomplicated and straightforward payroll process, making it user-friendly. 
  • The software provides exceptional customer support, guaranteeing swift resolution of payroll-related issues. 
  • PrimePay is structured to adhere to local tax and labour laws, ensuring enhanced compliance. 
  • It offers adaptable payroll options, allowing easy customization to align with your business requirements. 

Cons 

  • Absence of negative feedback about the software. 

Which HR software is the best for your team?

To select the right HR software for your organization, follow a systematic approach. First, define your specific HR software requirements, focusing on crucial features. Then, check its compatibility with your existing systems, aiming for user-friendly software to streamline adoption and minimize training efforts. Evaluate the vendor’s support quality and the software’s scalability to adapt to future HR needs.  

Lastly, conduct a comprehensive cost analysis, considering both your budget and the software’s overall value. This approach will help you make an informed decision. Based on our research, the top HR software options for small businesses in Nigeria include PeopleHum, SeamlessHR, Cadana, Bento, Human Manager by System Specs, Sage Payroll, PaySpace Africa, Workpay, TalentBase, and PrimePay. 

Final thoughts

Adopting HR software in small businesses throughout Nigeria has shifted from a choice to an absolute necessity. As we’ve delved into the benefits and essential features of various HR software solutions, it’s become increasingly evident that these tools are indispensable for businesses seeking to improve efficiency, engage their workforce, and enhance overall productivity. 

In its essence, HR software isn’t just a tool; it’s a transformative force capable of liberating organizations from inefficiencies. It creates a pathway towards increased productivity and greater profitability. The time has come for small businesses in Nigeria to fully embrace this digital evolution and unlock their full potential in an intensely competitive market. 

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